Office move Gantt chart template.
Turn a plain-English brief into an editable office relocation plan in seconds. Adjust tasks, dates and dependencies, assign owners to your facilities, IT and department leads, then share a live link or export to PDF, Excel or CSV.
Free · No signup to try · Editable & exportable
Start from a brief
Paste something like this.
“We're relocating our 45-person marketing agency from our current Shoreditch office to a bigger 6,000 sq ft space on the other side of the city, and we need to be in by the end of September when our current lease ends. There's a fit-out to sort, new internet and phones, furniture and the actual move, and we can't afford to lose more than a day or two of work. I'm the operations manager running this on top of my normal job, with some help from IT and our facilities coordinator.”
That’s the before. Here’s the plan Ganttastic builds from it.
Typical timeline · 4-6 months for a typical move (9-12 months with a full fit-out)
The office move / relocation plan.
- 1
Planning & requirements
- Define move objectives, headcount and 3-year growth projection
- Set the move budget and secure leadership sign-off
- Form the project team and appoint move champions per department
- Draft the space brief: sq ft, meeting rooms, collaboration and quiet zones
- Confirm notice period, break clause and dilapidations liability on the current lease
- 2
Site search & lease
- Engage a commercial property agent and shortlist buildings
- Tour sites against requirements: power, connectivity, access, parking, amenities
- Negotiate heads of terms, rent-free period and incentives
- Run legal due diligence and review the lease and service charge
- Sign the lease and confirm access and occupation dates
- 3
Design & fit-out
- Commission a test fit, space plan and seating layout
- Appoint the fit-out contractor and agree the works programme
- Obtain landlord licence to alter and any building or planning permits
- Carry out fit-out: partitions, electrical, HVAC, lighting and decoration
- Complete snagging and sign off the handover inspection
- 4
IT, telecoms & AV
- Order internet circuits / leased line early (8-12 week telco lead time)
- Design and install structured cabling and the comms room
- Procure and configure network, Wi-Fi, phones and meeting-room AV
- Plan server and equipment migration and the cutover window
- Test connectivity end to end and confirm go-live readiness
- 5
Furniture & logistics
- Specify and order desks, chairs and storage, allowing for lead times
- Appoint the removals company and agree the moving-day plan
- Produce floor plans, desk labels and a crate labelling scheme
- Update the address everywhere: website, Google, bank, insurers, stationery
- Arrange insurance, access passes and loading-bay/parking for move day
- 6
Move, go-live & old-site exit
- Pack, move and install over the moving weekend
- Set up desks and test every workstation and phone before Monday
- Run staff induction: wayfinding, health and safety, desk and locker allocation
- Decommission the old site and complete dilapidations / make-good works
- Take final meter readings, hand back keys and reconcile the deposit
Key dependencies
- The lease must be signed before you can lock the fit-out design or mobilise contractors, and the approved test fit / space plan has to precede furniture orders and the cabling layout.
- Internet circuits and leased lines are the critical path — order them the day the lease completes, because telcos routinely need 8-12 weeks to install, and the network and structured cabling must be live before desks can be tested and staff can go live.
- Base-building works and the landlord's licence to alter also gate the start of any fit-out.
- Dovetail your old-lease notice and dilapidations with the new occupation date so you keep a short overlap rather than handing back keys before the new space is ready.
Timeline risks
- Office moves slip most on long-lead items — telecoms circuit installs, landlord approvals, custom furniture and base-building works — so order connectivity and desks the moment the lease completes and track them weekly.
- Fit-out programmes overrun during snagging, so build two to three weeks of contingency before your move date and never hand back the old space until the new one has passed a full IT and workstation test.
- Move over a weekend or holiday and keep a few days of dual occupancy as a fallback so a slipped task never costs you a working week.
How to use it
Make it your plan.
- 1
Open the AI planner
Start a new plan in Ganttastic and choose to generate it with AI.
- 2
Paste or edit the brief
Use the office move / relocation brief above as a starting point and tweak it to match your project.
- 3
Ganttastic generates your plan
The AI drafts tasks, milestones, dependencies, and dates for your office move / relocation.
- 4
Edit and assign
Adjust tasks and dates, rewire dependencies, and assign owners.
- 5
Share or export
Send a live link to stakeholders, or export to Excel, CSV, PDF, or PNG.
Questions, answered.
Can’t find what you’re looking for? Email support@ganttastic.com and we’ll get back to you within one business day.
Your office move / relocation.
Your plan.
Generate your own office move / relocation plan from a brief — editable, shareable, and free to try. No signup required.