Enterprise and Enterprise+

Both enterprise plans are priced per Project Manager seat, billed annually, and include free Team Member viewer seats for the wider organization. They are in early access: to get started, use the form on the enterprise page or email sales@ganttastic.com.

You join an enterprise organization through an invitation your admin sends by email. The invite is matched to a specific email address.

1. Open the invitation link from the email. If you are signed out, the page says You’ve been invited to Ganttastic and offers Sign in and Create account.
2. Sign in, or create an account, using the same email address the invite was sent to. New to Ganttastic? See create your account.
3. If your email address is not verified yet, the page asks you to verify it first. Click Send verification email, then open the link in that email. The button waits 60 seconds before you can send another, and the invitation page carries on by itself once your address is verified.
4. The page shows Join and your organization’s name, with your role (Enterprise Admin, Project Manager, or Member), the invited email, and the date the link expires. On Enterprise+, it also shows your organization’s logo and brand color if your admin set them. Click Accept invitation, or Not now to go to the app without joining. The link keeps working until it expires.
5. A consent step titled Make your projects visible to your enterprise? opens. Read it, then click Continue to join.

The consent step tells you how many of your existing projects will become visible to your organization’s admins. Those projects stay owned by you; nothing about their tasks, dates, or sharing changes, and sample and guest projects are left out. Every acceptance shows this step, even when you have no projects. Cancel means you do not join, and nothing about your account changes. You can accept the invitation later.

When you join, a toast says Invitation accepted. Welcome aboard! and the app reloads with your organization’s access. An account can belong to one organization at a time.

If the invitation cannot be used, the page says why:

If your organization is on Enterprise+ and has configured single sign-on, you can sign in through your company identity provider.

1. Open the Ganttastic sign in dialog and click Sign in with SSO.
2. Enter your work email address and click Continue with SSO.
3. Complete sign in with your organization’s identity provider (SAML 2.0 or OpenID Connect). If your account has two-factor authentication, enter your code when asked.

Sign in with SSO works for three groups of people:

• Members of the organization go straight into the app.
• People with a pending invitation land on the invitation page after the identity provider, where they accept it as described in join your organization.
• New people from a verified company domain. On Enterprise+, if your admin has verified your email domain and turned on automatic joining for it, your first SSO sign in adds you to the organization as a Member. There is no consent step, and any projects you already had stay as they were, not shared with your admins. If the organization has no free Team Member places left, you see "Your organization has reached its Ganttastic member limit, so you could not be added automatically." Organizations that add people through SCIM do not use automatic joining.

SSO sign in always starts from the Ganttastic sign in dialog. If SSO is not available for your email, Ganttastic shows a generic message rather than details, so check with your admin. If the identity provider signs you in but you are not one of the people above, Ganttastic signs you out again and says "Your account isn’t a member of this organization, or single sign-on isn’t enabled for it." Enabling SSO does not remove password or Google sign in.

If you already have a Ganttastic account under that email with a password or Google, your first SSO sign in asks you to confirm that account once. Click Confirm with password and enter your password, or click Confirm with Google instead. SSO is then linked to the same account, so your projects stay where they are, and later SSO sign ins skip this step.

On Enterprise+, once your email is recognized, the SSO panel shows your organization’s logo and a bar in its brand color, if your admin set them.

Enterprise admins can set security policies that apply to every member. Here is what each one looks like from your side:

• Required MFA. If your organization mandates multi-factor authentication and you have not enrolled a factor, Ganttastic blocks the app at sign in with an enrollment step. Set up an authenticator app to continue, or choose Sign out instead. If an admin turns the requirement on while you are working, the step appears straight away. If you later turn off two-factor authentication yourself, the step comes back the next time the app loads.
• Session timeouts. After a period of inactivity set by your organization (as short as 15 minutes), you are signed out and asked to sign in again. Your work is saved as you go, so nothing is lost.
• Password rules. When you set or change a password, your organization’s policy applies: minimum length and required character types. Ganttastic shows which rules your new password meets as you type.

Admins can also change your account directly:

• Lost your authenticator? An Enterprise Admin can reset two-factor authentication for you. That removes your enrolled factors and ends your sessions, so you are asked to sign in again within the hour. If your organization requires two-factor authentication, the setup step appears and you enroll again.
• Role changes. When an admin changes your role, a toast says Your access level changed and names your new role, then the app reloads to apply it.
• Disabled accounts. When an admin disables your account, your session ends straight away and you cannot sign in to Ganttastic with that account until an admin enables it again. Nothing you made is deleted.

Your own profile and security options live in the same place as for individual accounts; see settings.

On Enterprise+, admins can brand the workspace. As a member you may see your organization’s logo in the sidebar header and its brand colors applied to the app’s light theme. Dark mode keeps the standard colors. The logo and brand color also appear on your invitation page and in the Sign in with SSO panel. None of this changes how projects work; it only changes how the app looks.

On both enterprise plans, the logo also shows in the preview when you write an email reminder from a task. No email that Ganttastic sends carries your organization’s logo: invitations and other Ganttastic emails keep the standard Ganttastic design.

If your organization has more members with Project Manager access than its license covers, the affected members see an amber banner at the top of the app. It warns that your access may be changed to Team Member from a stated date if the overage is not resolved.

The banner appears from day 11 of a grace period of 14 days, and only for the admins and Project Managers next in line to lose their paid seat. Dismissing it hides it in this browser for the rest of that overage.

Your projects and data are not affected either way. The fix belongs to your Enterprise Admin, who can free up seats or ask Ganttastic to add some. If you see it, let them know.

• Paid seats. Every Enterprise Admin and every Project Manager uses one paid Project Manager seat. Members do not use a paid seat. Inviting or promoting someone to Enterprise Admin or Project Manager needs a free seat, except while a seat grace period is already running: then it goes through and adds to the overage.
• Changing the seat count. Only Ganttastic changes how many seats your organization has. Admins email sales@ganttastic.com to add or remove seats during the contract.
• Too many managers. When the organization holds more admins and Project Managers than paid seats, a grace period of 14 days starts. Ganttastic checks every day. If the overage is still there on day 14, managers are moved to the Member role, which has Team Member access, until the count fits. Managers with no Sign in with SSO on record go first, in order of name, then those whose last SSO sign in is oldest. The only remaining Enterprise Admin is never moved; Ganttastic follows up with the organization instead.
• Team Members. Your organization has a limit on free Team Members, which admins see on the Licensing tab. When it is full, new people cannot join automatically through SCIM or a verified company domain.
• Projects per person. On Enterprise, each person can have 250 active and 500 completed projects. On Enterprise+, the limits are 500 active and 1,000 completed. Your role does not change these limits, and creating a project from a template counts toward them.

Enterprise members can write a reminder email about a task from the task itself, using one of the organization’s email templates.

1. Open the task’s details and click Email reminder. The button appears on tasks, not on sub-tasks.
2. Pick a Template. The task name, the project name, and the task’s end date as the due date are filled in for you. Add the recipient’s name, your name, and a link if the template uses them, and check the preview.
3. Click Open in email client to start a new email in your own email app, then choose the recipient and send it from there. Or click Copy message and paste it into an email. A message too long to open directly is copied for you instead.

Ganttastic never sends these reminders. They always go from your own email account.

In an organization, AI usage is counted per person. Each member has 300,000 AI tokens a month, and the count starts again each month on the day your organization’s plan renews. On Enterprise+, an admin can give you a different monthly allowance, up to the organization’s total of 300,000 tokens for each paid seat, or turn AI off for you alone.

If an admin switches AI off for the whole organization, the AI controls stay visible but disabled, with the message AI is disabled for your organisation. If AI is turned off for you alone, or your organization is suspended, the AI assistant and the AI Project Wizard respond as if you had used your monthly AI allowance. For the AI features themselves, see the AI assistant.

Any enterprise member can start a project from a template published by their organization, or from a personal template of their own.

1. Click Create in the sidebar and choose New from template.
2. Pick one of your organization’s templates or one of your personal templates. Each entry shows its task count.
3. Adjust the Project name and Start date, then click Create project.

The same dialog lets you save your current project as a personal template for reuse. Templates for the whole organization are published by admins from the Admin Center. Prefer a blank start or an AI draft instead? See your first project.

Ganttastic can suspend an organization, for example while a contract is sorted out. While it is suspended:

• Invitations to the organization cannot be accepted.
• Sign in with SSO does not work. Sign in with your password or Google instead, if your account has one.
• AI is off for everyone in the organization.
• Admins cannot change security, sign in, or integration settings.
• API and SCIM tokens are refused, and webhooks stop sending.

When an organization is removed, its members lose organization access at once, and Ganttastic can still restore it for 7 days. After those 7 days, the projects stay with the people who own them, in their personal accounts, and every membership in the organization is removed. You can then join another organization.

Enterprise Admins get an Admin Center inside the app. Here is what each area covers; each name links to its full section in Enterprise Admin Center.

Only Enterprise Admins can open it; Project Managers and Members are turned away. To open it, click your avatar in the sidebar and choose Admin Center, which opens on the Users tab. The Admin Center is laid out for a computer screen, with a fixed sidebar of up to twelve tabs in four groups.

People & Access

• Users: invite people, promote or demote them, disable and enable accounts, and reset a person’s two-factor authentication.
• Licensing: paid Project Manager seats used against your license, the Team Member limit, and your contract dates. Seat changes go through Ganttastic.
• Single Sign-On: connect SAML 2.0 or OpenID Connect (Enterprise+). SCIM provisioning is a card on this tab.
• Domains: verify company domains and choose whether new people from them join automatically at their first SSO sign in (Enterprise+).
• Security: required MFA, session timeouts, and password rules.

Customisation

• Branding: your logo on both plans; on Enterprise+, the brand colors and the logo your members see in the app.
• AI Settings: turn AI on or off for the organization and see usage; on Enterprise+, set allowances for individual people.
• Email Templates: three reminder templates, which admins can edit, that people open in their own email client from a task. Ganttastic sends nothing from them, and they do not change the emails Ganttastic sends.
• Project Templates: publish and manage templates for the whole organization.

Activity

• Audit Log: activity records, retained 90 days on Enterprise and 12 months on Enterprise+.
• Integrations: API tokens and outbound webhooks (Enterprise+).

Compliance

• Sub-processors: the companies that process data for Ganttastic, which an admin can acknowledge for the organization.

Tabs your plan does not include are hidden from the sidebar, and a direct link to one shows Not available on your plan.

Enterprise+ also includes SCIM provisioning, so your identity provider can create and deactivate members automatically, alongside the API tokens and webhooks under Integrations.