Export your project

Click Export in the toolbar to open the export menu. It has three entries: Export to Image/PDF..., Export to .gwise, and Export to Excel.

These three menu entries are the only exports. Ganttastic does not export to Microsoft Project, XML, or a plain text file; when another tool needs your tasks, the Excel workbook is the one to give it. People viewing a project through a public link have no Export button and no way to download a file.

PNG and PDF exports capture the chart the way you have it set up, so arrange the view first.

1. Choose the timeline range with the View dropdown in the toolbar, for example Current Week or Current Month. The export covers the range you are viewing. If your whole project sits outside the current week or month, those views show the project’s own first week or month instead of an empty chart. See views and navigation for the ranges your plan includes.
2. Click Export and choose Export to Image/PDF.... The Export Options dialog opens.
3. Adjust the options described in the next section.
4. Click Export to PNG or Export to PDF. There is no separate format picker; the button you press decides the format.

The file downloads through your browser and is named after the project. Every PNG or PDF is a single page: the whole range you are viewing goes into one image, and a PDF holds that image on one page. While a big export runs, a "Generating PDF/PNG..." toast stays on screen and warns that large projects may take 30 seconds or more.

If the export cannot start or fails, an "Export Error" toast says so, for example "Failed to create PDF file." Nothing is downloaded, so try again.

• Header Content and Footer Content. The header can show the project name, custom text, or nothing. The footer can show page numbers, custom text, or nothing, and the custom footer text starts as "Exported on" followed by the current date. The default Page Numbers footer prints the export date and the page, for example "Exported on 21 Oct 2026 | Page 1 of 1". A Task List export also adds a row count, for example "| 24 rows". The count covers the outline you chose with Task Expansion, including rows that Include Tasks or Include sub-tasks then leaves out.
• Image Resolution. Choose 1x (Standard), 2x (High Quality), or 3x (Ultra Quality); the default is 2x. This setting affects both PNG and PDF output, because the PDF embeds an image rendered at the density you choose.
• Task Expansion. Export the outline As Currently Viewed, or force Expand All or Collapse All regardless of what is open on screen. This applies to Task List exports; a Gantt view export shows phases open or closed exactly as they are on screen.
• Columns to Include and Sort Order. These apply when you export from the Task List view. For Gantt view exports they are disabled: the Gantt export always includes all columns and keeps the project order.
  • The columns you can tick are ID, Task Name, Duration, Start, Finish, % Complete, Resources, Status, Predecessors, and Notes. All are ticked when the dialog opens. If you untick every column, the export still prints Task Name.
  • Sort Order offers None (As in project), Name (A to Z), and Start Date (earliest first). Sorting moves whole tasks, so sub-tasks stay under their parent, and a task with no start date goes last.
• Fit to page (PDF only). Offered when you export from the Gantt view. It places the chart on a single A4 page, scaled to fit with a margin, turned sideways when the chart is wider than it is tall and upright otherwise. With it off, the PDF is one page sized to the chart itself. The switch starts off and keeps your last choice when you switch projects, until you reload the page or open My Tasks, the Dashboard, or a portfolio.
• Show Task Names on Gantt Bars and Show Progress on Gantt Bars. These switches mirror your project’s display settings and cannot be changed per export. To change what appears on the bars, open the project’s row menu in the sidebar, choose Settings, and adjust the Display options there.

Choose Export to Excel and the workbook downloads immediately; there is no options dialog. The file is named after the project with an .xlsx extension.

The workbook contains two worksheets. Task List is a task table with a frozen header row, ready for filtering and analysis. Gantt View recreates the timeline as a grid with date columns and always covers your project’s full date range, whatever view you have open in the app, so the schedule stays readable for people who never open Ganttastic.

• Task List has the columns ID, Task Name, Duration, Start, Finish, % Complete, and Resource Names. Every task and sub-task is listed, collapsed or not, with sub-task names indented under their parent. Start and Finish are real date cells shown in your project’s Date Format, Duration is the number of working days, and % Complete is a percentage cell.
• Gantt View repeats those seven columns, then adds one column per day, with the month written across the top and each day headed like "Mon 3". The task’s days are filled in its task color. In the Calendar Year and Financial Year views, or when the date range is longer than 1,100 days, the grid uses one column per month instead. The first seven columns and the two header rows stay in place as you scroll.

The workbook has no Status, Predecessors, Notes, baseline, or milestone columns. If you need the complete project data rather than a spreadsheet, use a .gwise file instead. If the export fails, a "Failed to export to Excel." toast appears and nothing is downloaded.

Choose Export to .gwise and Ganttastic downloads a complete snapshot of the project as a single file named after the project. The file holds every task, dependency, resource, and setting, which makes it the right format for backups and for moving a project to another account.

To restore a .gwise file, use the Import button in the sidebar. The file becomes a new project, so restoring never overwrites your current work. The full flow is covered in import a project.