The Ganttastic interface

The sidebar is where you manage projects and portfolios. From top to bottom:

• Logo. Clicking the Ganttastic logo switches the workspace back to the Gantt view. It never takes you out of the app.
• Create. A dropdown with Project and Portfolio. Members of an Enterprise workspace also see New from template here, and branded Enterprise tenants show their organization’s logo under the sidebar header.
• Import. Accepts .gwise and .json files directly, and walks MS Project (XML and MPP), CSV, and Excel files through an import wizard. See import a project.
• Share. A dropdown with Share Project and Share Portfolio. The button is disabled until something is selected, and Share Portfolio needs a portfolio selected. See share and collaborate.
• Dashboard or My Tasks. Project Manager accounts get a Dashboard link to the overview across projects; Team Member accounts see My Tasks in that slot instead. Project Coordinator accounts see neither link. Every plan can still open My Tasks with Ctrl/Cmd + Shift + 3.
• My Projects. Your project list, with a search box at the top. The search matches the names of your own active projects only. While you type, Shared With Me, Completed Projects, and the other sections are hidden. Click a project to open it; right-click it (or use its menu button) for Rename, Duplicate, Manage Portfolio..., Settings, Share Project..., Complete Project (or Restore Project on completed ones), and Delete Project. To rename a project, that right-click menu is where you do it: choose Rename, type the new name, and press Enter. You can also double-click a project’s name to rename it in place: Enter saves, Esc cancels, and a blank name is ignored.
• Shared With Me. Projects other people shared with you, each with an Editor or Viewer badge. You can hide entries you do not need or leave a project from here. Hidden entries drop out of the list; tick Show hidden beside the heading to see them again, and choose Show in an entry’s menu to unhide it. Your hidden list follows your account to other devices.
• Completed Projects. Projects you marked complete, with their completion date. Use Restore Project to bring one back.

You can reorder projects and portfolios by dragging their grip handles, and drag a project onto a portfolio header to move it into that portfolio.

When you reload the page or come back later, Ganttastic reopens the project you last had open in this browser, as long as it still exists and you can still open it.

Near the bottom of the sidebar, a small meter tracks your AI allowance. Every AI feature (the AI Project Wizard, AI Chat, and forecasting) draws from one monthly token allowance per user. The size of the allowance depends on your plan; see plans and pricing.

The bar shows the percentage of this month’s allowance you have used, and hovering over it shows the exact token counts. Text underneath counts down to the reset, which happens on your billing anniversary (on the free plan, on the day of the month you created your account). Past 80 percent the meter turns amber and shows an upgrade link.

The meter appears on free Team Member accounts as well as paid ones. Guests do not see it because AI features require a signed in account.

A row of small links sits at the very bottom of the sidebar:

On your first visit, Ganttastic shows a cookie banner with Accept all and Reject non-essential. Your choice is remembered, and the Cookies link is where you change it later.

The Quick Tour is a walkthrough of nine short steps that spotlights each part of the interface in turn: Your Projects, The Gantt Chart, Add a Task, Bulk Add, Switch Views, AI Chat, Export, Set a Baseline, and a closing You’re all set step.

It opens by itself once for each account on a browser, the first time you sign in with at least one project. Guests never get it unprompted. You can run it again at any point from the Tour link in the sidebar footer.

Move through the steps with Next and Back, or with the arrow keys and Enter. Done on the last step closes it. Esc or a click outside the step card closes it early. The card also has a Don’t show again checkbox, but the tour opens by itself only once either way.

The toolbar runs across the top of the workspace. From left to right:

• The sidebar toggle collapses or expands the sidebar.
• Task adds a row named New Task to the project. See working with tasks.
• Sub-task adds a child under the selected task. It stays disabled until you select a task.
• Bulk Add opens a dialog for entering many tasks at once.
• Delete removes whatever is selected. The Delete and Backspace keys do the same.
• The Gantt and List switcher changes how the workspace shows your tasks.
• AI Chat opens the AI assistant panel.
• The view dropdown sets the visible date range: Current Week, Current Month, Full Project, Calendar Year, Financial Year, and Custom Range. Choosing Custom Range reveals start and end date pickers. New projects open in Current Month on the Team Member and Project Coordinator plans (and for guests) and in Full Project on Project Manager. The Demonstration Project opens in Full Project.
• The export dropdown has Export to Image/PDF..., Export to .gwise, and Export to Excel. See export your project.
• Set Baseline snapshots the current schedule. Once a baseline exists the button reads Re-baseline and asks you to confirm before the old baseline is overwritten. Only the project owner can set one. See baselines and variance.

On a project someone shared with you, a small pill in the toolbar shows whether you are an Editor or a Viewer there.

The large area in the middle shows your active view: the Gantt chart, the List, the Dashboard, or My Tasks. The toolbar switcher covers Gantt and List; see views and navigation for how all four views fit together.

Click an empty part of the timeline to clear the selection. In the Gantt view, the arrow keys move the selection up and down, Enter opens Task Details for the selected task, and Esc clears the selection.

Your avatar (your initial in a colored circle) sits in the sidebar header. Click it to open the account menu, which shows your name and current plan, then up to six entries:

• Upgrade Account appears when you have no paid plan, or pay for Project Coordinator.
• Manage billing appears once you have bought a plan, and opens the billing portal. See billing and subscriptions.
• Manage Profile opens the Manage Your Account dialog, where you can change your first and last name, avatar color, and password, or delete your account. Your email address is shown with a verification badge but cannot be edited.
• Profile opens your profile page, with your plan, the date you joined, your timezone, and the people you share projects with. See your profile page.
• App Settings opens the Application Settings dialog: theme, contrast, and display density (Comfortable or Compact). Compact makes Gantt rows, day columns, and bars smaller so more of the plan fits on screen; phones keep the regular size. More in settings. A guest has no avatar menu, so this needs an account.
• Sign Out ends your session.

During a free trial the menu shows Project Manager under your name, because that is what the trial gives you, but its entries follow the plan you pay for. Upgrade Account is shown, so you can buy a plan during the trial, and Manage billing appears only after you buy one.

While your projects load, Ganttastic shows gray skeleton placeholders in the sidebar and workspace instead of empty rows. After about 15 seconds a note reads "Almost there. Connecting your projects..." and after about 25 seconds the page says "Taking longer than expected to load." with a Refresh Page button. If loading still seems stuck, see troubleshooting and FAQ.

If you are signed in but Ganttastic cannot reach the server, the sidebar shows a Connecting to your account panel with a Reload button. Your projects appear when the connection is back.

If your connection drops while you are signed in, an Offline badge appears in the header. You can keep viewing everything that is already loaded, but editing pauses: buttons such as Task are disabled, and if you try to make a change a brief message explains that you are offline. Make the change again once your connection returns. Now and then the header shows an N pending badge instead; hover it to see how many changes the server had not yet confirmed.

If you try to leave or reload the page while a change is still saving, your browser asks you to confirm first. Stay on the page until the save finishes, or that change is not kept.

When a change cannot be saved, a message says so and your edit is undone on screen:

If your project list cannot load, a Couldn’t load your projects message offers Retry. If the connection drops after your projects are on screen, a Connection issue message says they are shown from the last sync and offers Reconnect.

On a phone the sidebar becomes a drawer that slides in from the edge, and a bar along the bottom of the screen gives you five tabs: Projects, Tasks, Timeline, AI, and Share. A floating plus button adds tasks. The full phone layout, gestures, and limits are covered in the mobile experience.