Views and navigation

Gantt and List are always available and switch in the top control bar. My Tasks opens on every plan with Ctrl/Cmd+Shift+3, and Team Member accounts also get a sidebar link to it. Dashboard is for Project Manager and admin users, from the sidebar or with Ctrl/Cmd+Shift+4. So Project Coordinator has three views and Project Manager has all four.

See plans and pricing for what else each tier includes.

The Gantt view draws each task as a horizontal bar on a timeline. Bar length shows duration, bars are color coded, and arrows connect tasks that depend on each other (see dependencies and milestones).

• Click a task once to select it. Hold Ctrl (Cmd on Mac) and click to add a task to the selection, or to take it out. Click an empty part of the timeline to clear the selection.
• Double click a task to open the Task Details panel, where you edit everything about it.
• Drag a bar left or right to shift its dates. Drag either end of a bar to change its start or finish.
• Click the chevron next to a parent task to expand or collapse its sub-tasks.
• Right-click a task to open the context menu.
• Click the funnel icon in the header to open Filter Tasks, which shows or hides task rows. Use Select All, Select None, or tick individual tasks. The List view has the same filter behind its Filter button, and while a filter is on, a line there reads "Filter on, showing N of M". The filter clears when you switch project or reload the page.

The task table on the left is resizable: drag the divider between the table and the chart to any width from 240 to 600 pixels. Double-click the divider to reset it to 350 pixels. The width is remembered in this browser. When your project has a baseline, a toggle in the Gantt header shows or hides the baseline bars (see baselines and variance).

An emerald marker shows today on the timeline: the current day’s column is tinted and bracketed in green, and its column header is tinted to match. The marker is deliberately not red, so it never blends into overdue coloring.

Scroll horizontally to move through time and vertically to move through tasks. On a phone, a draggable scrubber also lets you pan the timeline quickly. The scrubber appears only on phones; on a computer, scroll the timeline.

The View dropdown in the toolbar controls how much time the Gantt displays. The button shows the name of the current range.

New projects on the free and Project Coordinator plans open in Current Month. Projects created on the Project Manager plan open in Full Project.

In Custom Range, the start date cannot fall after the end date. The start picker offers dates up to the end date, the end picker offers dates from the start date on, and an out of order date is ignored: nothing changes until you pick a date that fits.

The List view shows your tasks as rows in a table and is the fastest place for data entry and quick edits. Rows are hierarchical: parent tasks carry a chevron to expand or collapse the sub-tasks nested beneath them, and you can drag rows to reorder tasks.

The default columns are ID, Task Name, Duration, Start, Finish, % Complete, Resource Names, Status, Predecessors, and Notes. Click any cell except ID to edit it in place.

• Click Columns to open the Visible Columns menu and choose which columns appear. ID and Task Name always stay visible, and your choices are saved with the project.
• Bulk Add sits in the top control bar, so you can add tasks in batches from either the List or the Gantt view. See working with tasks.

My Tasks lists the tasks from all your active projects, including projects shared with you, so you can update progress without opening each project. It shows tasks from your projects, not only tasks assigned to you. Sub-tasks are not listed, only the tasks they sit under, and sample, guest, and completed projects are left out. On the free Team Member plan, My Tasks appears in the sidebar; on every plan, Ctrl/Cmd+Shift+3 opens it.

• Pending tasks are sorted with overdue items first, then tasks due soon, then everything else by end date.
• Quick stat dots at the top count how many tasks are overdue, due soon, and done.
• Each card shows the task’s dates and duration plus an Overdue, Due soon, or Done badge.
• Drag the slider on a card to set progress; it moves in steps of 5 percent. The slider is locked on a task that has sub-tasks, where it reads "Calculated from sub-tasks", and on a project you can only view, where it reads "You can view this project but not edit it".
• Click the project name on a card to open that project in the Gantt view.
• Completed tasks collapse into their own section, which you can expand when you want to review them.

When nothing is pending, the view shows an all caught up message.

Project Manager and admin users get a Dashboard entry in the sidebar. It is a full page summary across every active project you can open, including projects shared with you. Sample and completed projects are left out, and sub-tasks are not counted. Four tiles sit at the top:

• Active Projects: how many projects are in flight.
• Overall Progress: the share of tasks at 100 percent across those projects, milestones included.
• Overdue Tasks: unfinished tasks whose end date has passed.
• Due Soon: unfinished tasks ending in the next three days.

Below the tiles, two lists name the tasks behind those counts: Overdue Tasks (or a message that you are on track when nothing is overdue) and Due in Next 3 Days. Each row shows the task, its project, and a date badge; click a row to open its project. Each list shows up to 10 rows, and when there are more, a line reads "Showing 10 of N". The tiles count them all.

Your Projects lists each active project with its task count, how many are complete, a progress bar, and its completion percentage. Click a project to open it.

These shortcuts work while you are not typing in a text field. Press ? at any time to open the shortcuts overlay and see the same list in the app.

Insert, Delete, and Backspace only fire when you have edit access to the open project, and they do nothing while a dialog or menu is open. On a Mac, Cmd+Y does not redo; use Cmd+Shift+Z.

The overlay has a search box for finding a shortcut. Rows marked Soon are planned shortcuts that do not work yet.